You sent the estimate. They said they'd think about it. That was five days ago.
The estimate you sent should have had a follow-up, in your name, personalised, via SMS or email. It didn't happen because you were on three other jobs. The customer didn't book because nobody followed up. Kinetic Intelligence builds and runs automated follow-up sequences and Google review automation for HVAC contractors, plumbers, dental practices, med spas, and service businesses across the US.
82% of service businesses never follow up consistently. The ones that do convert 12–16 points more than average. We run that system for you.
Three things that happen when follow-up is manual
The quote that never came back
The average home services company sends 80–120 estimates per month but converts only 31–38%. The gap isn't price. It's follow-up. Most estimates go cold within 72 hours of being sent, not because the customer didn't want the job, but because life got busy. Companies with structured automated follow-up recover 20–35% of those estimates.
The Google reviews you should have by now
You completed the job. The customer was happy. They said they'd leave a review. They didn't. Most don't, unless you send the link at exactly the right moment, when satisfaction is highest. Without automation, that window closes every single time.
What a weak Google profile is costing you
BusinessEvery 10 new reviews improves your conversion rate by 2.8%. A one-star increase in your rating can boost conversions by 44%. The businesses ahead of you in Google search are not necessarily better, they just have more consistent reviews.
Three things we handle — from trigger to result
Every part of this service is automated, monitored, and maintained by us. Here's exactly what runs when a job is completed or an estimate is sent.
Estimate follow-up sequences
What triggers it: When an estimate is sent via Jobber, ServiceTitan, or Housecall Pro.
The sequence
- 24 hours — SMS or email check-in: “Hi [Name], just following up on the estimate we sent for [service]. Any questions?”
- 72 hours — Value reinforcement: “Still available to help — here's what's included and what to expect.”
- 7 days — Last chance: “We have availability this week if you'd like to move forward.”
What the AI does: Monitors for replies and handles them automatically — answering questions, addressing price objections with an alternative if configured, and booking the job. You're only involved when the customer is ready to confirm.
The sequence fires, runs, and reports back.
Post-job Google review requests
What triggers it: When a job is marked complete in Jobber, ServiceTitan, or Housecall Pro.
The sequence
- 1–2 hours after completion — SMS or email: “Hi [Name], thank you for choosing [business name]. If you're happy with the work, we'd really appreciate a quick Google review — it takes less than a minute.” Plus a direct Google review link.
- 72 hours if no review left — gentle follow-up: “We just wanted to check — did everything go well with [service]? If you have a moment, your review would mean a lot to us.”
Why timing matters Review response rates are 3–5× higher when requests go out within 2 hours of job completion vs. the next day. We send at the right moment, every time.
Reviews accumulate consistently without you asking a single customer manually.
No-show and non-responder re-engagement
What triggers it: When a confirmed appointment is missed or a new enquiry doesn't book within 48 hours.
The sequence
- 24 hours — Light re-engagement: “We noticed we missed each other — we still have availability if you'd like to reschedule.”
- 72 hours — Alternative offer: “Could a different time work better? Here are our next available slots.”
What the AI does: Handles all replies, rebooks where possible, and flags to you when a lead goes completely cold so you have context.
No-shows are re-engaged automatically before they find someone else.
Built for your business. Running in 5–7 days. Improving every month.
- Step 1Day 0
We map your workflow
- We learn: your field service software (Jobber, ServiceTitan, Housecall Pro), how estimates are sent, what a completed job looks like in your system, the services you want review requests sent for, and any services you want to exclude.
- We write: the follow-up messages in your brand voice — personalised with the customer's name, the service type, and your business name.
- Step 2Days 1–3
We build and connect
- We build: the trigger logic connecting your field service software to the follow-up sequences and review request flow.
- We test: end-to-end scenarios — estimate sent, follow-up fires, customer replies, reply handled.
- You approve: the message copy and see the sequence in action before anything goes live.
- Step 3Month 1 onwards
Live and improving
- Every month we review: sequence performance (open rates, reply rates, estimate conversion), review request response rates, and any gaps where customers dropped off.
- We update: message copy when engagement drops, timing when better data is available, triggers when you change your field service software or workflow.
- You receive: a monthly report showing estimates sent vs. followed up vs. converted, and your Google review count over time.
Managed every month. Not set and forgotten.
- Sequence performance review (open rates, reply rates, conversion impact)
- Copy refresh — if engagement drops, we rewrite. No charge.
- Trigger audit — we check that jobs are completing and firing correctly in your field service software
- Reply handling review — we check the AI is handling customer responses correctly
- Google review count tracking and trend reporting
- Monthly report: estimates sent / followed up / converted / new reviews generated
- Updates when your services, pricing, or workflow changes — you tell us, we update within 5 business days
What you never do: log in, configure anything, update scripts, chase replies, or ask customers for reviews manually.
Works with the tools you already use
Estimate triggers
Jobber · ServiceTitan · Housecall Pro · Workiz
Job completion triggers
Jobber · ServiceTitan · Housecall Pro
SMS sending
Twilio (managed by us — you don't need a Twilio account)
Email sending
Your domain (we configure this — no separate email account needed)
Review platforms
Google Business Profile (primary) · also configurable for Facebook
If you use software not listed here, tell us on the call. We'll confirm compatibility within 24 hours.
One setup fee. One monthly retainer. Tools billed at cost.
+ $297/mo (AI / tools / SMS billed at cost — no markup)
- Setup covers: sequence build, message copywriting, trigger setup, integration, testing, and go-live
- Monthly covers: all management, monitoring, copy refresh, trigger audits, review tracking, and monthly report
- Typical tool cost: $30–$80/month depending on estimate and job volume
- Minimum 3 months. Cancel after that with 30 days notice.
- US and Canada only.
Want follow-up and inbound covered? The Core bundle includes Service 1 (AI Inbox & Booking) + Service 2 (Follow-up & Reviews): $2,400 setup (save $600) · $697/month.
See full pricing, all bundle options, and the tools cost explainer → Pricing page
A dispatcher spending 4–6 hours/week manually chasing estimates costs $800–$1,400/month in labour. The automated follow-up system costs $297/month and runs every sequence without fail.
From 45% to 61% estimate conversion. 34 new Google reviews. 60 days.
Business: Residential plumber · Tampa, FL
Before Kinetic Intelligence: Estimates sent manually. Follow-up happened “when I remembered.” Google reviews: 3 total. Estimate conversion: 45%.
Estimate conversion (+16 pts)
New Google reviews
Additional jobs booked in month one
Revenue year-on-year
“I was losing 5–7 messages a day while I was on jobs. The AI handles everything now. My Google reviews went from 3 to 37 in two months.”— Owner, residential plumbing, Tampa FL (name withheld on request)
Business name changed at client request. All figures verified from client reporting.
How much are your cold estimates costing you?
Enter your numbers. Most service business owners are surprised by the result.
Enter your numbers. Most service business owners are surprised by the result.
$23,520
a year in recoverable estimate revenue — about $1,960 every month.
Based on a +14 point conversion improvement — the average for businesses using automated follow-up sequences
Common questions about follow-up & review automation
The AI handles it. If the customer says “it's a bit expensive”, the system can respond with your configured alternative — a lower-scope option, a payment plan mention, or simply a soft push (“We can also start with just X if that works better”). You control what alternatives the AI offers. If the conversation goes beyond that, the AI alerts you with full context.
No. We write every message in your brand voice with personalisation — the customer's name, the specific service, and your business name. They read like a human follow-up, not a marketing email. Open rates for SMS follow-up in home services run at 82% vs 31% for email — we default to SMS unless you prefer otherwise.
The AI detects when a customer says they've gone elsewhere and stops the sequence. No more messages are sent. The lead is flagged in your report as “lost — competitor” so you have the data.
Yes. Google's guidelines explicitly permit asking customers for reviews — the prohibition is on offering incentives for positive reviews or filtering who you ask. We send review requests to all customers after job completion, which is fully compliant.
Follow-up improvement typically shows up in the first month, you'll see unbooked estimates converting that previously would have gone cold. Google review accumulation compounds over 60–90 days. By month three, most clients have 30+ new reviews and a measurably improved local search position.
Ready to stop losing estimates to the follow-up that never happened?
Book a 15-minute call. We'll show you exactly what the follow-up sequence looks like for your business, estimate your tool costs, and tell you honestly if this is the right fit.
US and Canada only · Live in 5–7 days · No pitch — we'll tell you if it's not right for you.